Video Conferencing vs Web Conferencing

Fortunately, attorneys have options when it comes to deciding the best way to make a deposition accessible and efficient for all parties involved.  Videoconferencing and web conferencing are two great options for achieving these goals, albeit with stark differences.


Key Differences Between Videoconferencing and Web Conferencing

Videoconferencing is a court reporting service that conducts a deposition in a room specially designed for videoconferencing purposes, complete with a large wall screen and a reliable, hard-wired connection.  Effectively, videoconferencing is capable of providing real-time, two-way audio/video communication between two or more locations.  As such, specialized equipment is provided on both or multiple ends in order to establish a successful connection.

By contrast, web conferencing assists the taking of depositions with attorneys and/or the witness in remote locations from each other.  The witness in question will be located at the same location as the court reporter, while the attorneys may be located remotely.  This remote location functionality allows attorneys to conduct a deposition from the convenience of their law firm, so long as they are using an application such as LiveLitigation, GoToMeeting, or a similar communication app.

Traditionally, videoconferencing has connected people through video streams and has done little else, while web conferencing was originally envisioned as more of a content sharing platform for photos, documents, and files. Today, those lines are increasingly blurred since laptops, desktops, or mobile devices make it easy to have a quality video conference via web conferencing.

This is not to say, however, that videoconferencing does not still have its uses.  Plenty of organizations still prefer a room-based video system that only videoconferencing provides.
To best analyze which form of conferencing is best for your deposition and court reporting needs, consider the unique benefits of each.

Benefits of Videoconferencing

Perhaps the greatest benefit of videoconferencing is that lawyers are ensured that the video quality will be unrivaled.  A quality court reporting agency is capable of creating a cutting-edge, room-based video system that provides best-in-class screen technology and exceedingly reliable hard-wired performance.

Whereas web conferencing runs with a browser, videoconferencing uses dedicated equipment. In effect, that means a larger pipeline by which the video and audio data can be transmitted.  In short, videoconferencing is the best option for law firms that demand the very best in video and audio quality for a deposition.

That said, these results come at a premium, making them a better option for firms with deeper pockets. It must be said, however, that web conferencing has come a long way in recent years, giving firms the ability to have high quality conferences at a lower bandwidth.

Benefits of Web Conferencing

As the newest, state-of-the-art technology for court reporting services, there are a number of unique features available to law firms that choose web conferencing.

For starters, attorneys can substantially reduce travel costs and enjoy significant cost savings by conducting a deposition remotely from the comfort of a laptop, desktop, or even a mobile device. The low-cost solution and remote location flexibility makes deposition web conferencing especially attractive for small or solo law firms that may not have the budget for a room-based video system.

Best of all, results don’t need to be compromised. If anything, law firm efficiency can even improve since attorneys save time by conducting the deposition remotely.  Web conferencing has advanced to the point that video quality is more than acceptable for legal proceedings.

It is also worth noting that web conferencing provides far greater ease of use.  Web conferencing requires no dedicated equipment and can be supported by a wide range of tablets, phones, laptops, and desktops. These features make web conferencing easier to use, once all these factors are taken into consideration.

Whether a dedicated videoconferencing system or a web conferencing solution is ideal for your firm will depend on your budget and whether you prioritize A/V quality, flexibility, portability, or some combination of these factors.

If you have any questions or concerns about which form of conferencing is best for your firm, contact us for a consultation.  Visit us at